|
1. |
The Name Of The
Council |
|
shall be ‘The Royal Borough of Kingston upon
Thames Sports Council’ (hereafter called
“The Sports Council"). |
|
2. |
Object |
| The
objects of the Sports Council shall be: |
| (a) |
To provide a
forum for the discussion of all matters
relating to sport within the Royal Borough
of Kingston upon Thames (hereafter called
“the Borough”). |
| (b) |
To assess the
present and future needs for sport in the
borough and to help cater for these needs
through co-operative action in the planning,
provision and use of current and new
facilities. |
| (c) |
In consultation
and collaboration with the Local Authority
and other bodies to consider the coaching
and training needs of sports players,
leaders, teachers, coaches and volunteers
and organise programmes to meet those needs
through an annual programme of events. |
| (d) |
To represent
collectively member organisations and bodies
on the Sports Council. |
| (e) |
To consider and
comment on local, regional and national
strategies concerning sport. |
| (f) |
To secure and
monitor effective resource allocation
including sponsorship for Sports Development
initiatives and projects. |
| (g) |
To secure and
encourage efficient planning for the
development of sport, identifying gaps in
resources and fulfilling needs. |
| (h) |
To assist with
the dissemination of information on
available sporting facilities and
opportunities and to maintain an up to date
record of sporting organisations. |
| (i) |
To assist
voluntary sports organisations, through
advice, contacts, promotion and suggesting
sources of fund raising. |
| (j) |
To act as a
lobbying body to the Local Authority, its
officers and elected members and facilitate
communication between sports organisations
and the Local Authority. |
| (k) |
In collaboration
with the Directorate of Education and
Leisure and other appropriate bodies to
encourage all members of the local community
to take part in sport. |
| (l) |
To co-operate
with neighbouring Councils in the
furtherance of the objectives listed in the
Constitution forming partnerships as
appropriate. |
| (m) |
To follow the
objectives and assist other sports providers
to follow the direction as set out in the
approved Borough Sports and Recreation
Strategy. |
|
3. |
Membership |
|
Membership of the Sports Council shall be
open to all sports clubs, associations and
organisation based or actively operating
within the Borough, subject to them agreeing
to abide by any rules or regulations made by
the Sports Council as to membership and
subject also to the Sports Council retaining
the right to reject any application for
membership if in the opinion of the Sports
Council there are reasonable grounds for
doing so. The Sports Council may review at
any general meeting the list of member
clubs, associations, organisations and
individuals and make such alterations as
they may consider necessary. |
| On
payment of their annual subscription, if
any, each member, club, association and
organisation shall be entitled to one vote
at general meetings. |
| See
Annex 1 for full list of members. |
|
4. |
Subscriptions |
The
annual subscription shall be determined at
the Annual General Meeting.
Subscriptions, if any, shall become payable
on 1st April each year. |
|
5. |
Officers |
| The
Officers of the Sports Council, who shall
serve in an honorary capacity and shall be
elected annually at the Annual General
Meeting shall be: |
| (a)
President (b) The Chair (c) The Vice-Chair
(d) The Secretary (e) The Treasurer |
| The
Chair will act as Chair at all meetings and
shall have a casting vote where necessary.
In his/her absence the Vice-Chair will act. |
| The
Committee shall have the power to fill any
Officer vacancy arising during the year. |
|
6. |
Executive Committee |
| The
Objects of the Sports Council shall be
carried out by an Executive Committee
appointed as hereafter provided. The
Executive Committee shall have all powers
which in its opinion are necessary to attain
the objectives and control the affairs of
the Sports Council. |
| The
Executive Committee shall be appointed as in
Annex 1. |
| The
Executive Committee shall be elected each
year at the Annual General Meeting. |
| The
Executive Committee shall have the power to: |
| (a) |
Pursue the
objects of the Sports Council. |
| (b) |
Reject
applications for membership, if in its
opinion, there are reasonable grounds for so
doing. |
| (c) |
Review
membership. |
| (d) |
Co-opt any local
person to serve on that Committee with full
voting rights, having a special interest in
sport in the Borough. |
| (e) |
To fill any
vacancy which may arise on the Executive
Committee. |
| (f) |
To control the
finances of the Sports Council. |
| (g) |
(i)
To appoint sub-committees as it may deem
necessary and may delegate to them such
authority as it may wish in specific
matters. Each sub-committee must report its
findings and actions to the next meeting of
the Committee. |
| |
(ii) Sub-committees may have the power to
co-opt other persons to such extent as they
may consider appropriate. It shall not be
required that the other person be members of
the Committee. |
| (h) |
Invite
advisers or speakers to attend meetings. |
| (i) |
Four voting members of the Sports Council
shall constitute a quorum for a meeting of
the Sports Council. |
|
Officers and Deputies of the Executive
Committee who without reasonable excuse fail
to attend two consecutive meetings of the
committee shall be liable to
disqualification from the Executive
Committee and a substitute co-opted in their
place. |
Any
member of the Executive Committee shall, if
unable to attend a particular
meeting, be entitled to appoint another
member of the Sports Council to
attend, speak or vote instead of him. The
proxy must deliver to the Secretary
of the meeting a letter of appointment from
the absent Committee Member. |
|
7. |
Meetings |
| (i) |
Annual General Meeting |
| The
Annual General Meeting shall be held prior
to the end of June in order to: |
| (a) |
receive the Annual Report of the Executive
Committee for the preceding financial year; |
| (b) |
receive the audited financial statement for
the preceding financial year; |
| (c) |
elect officers for the ensuing year; |
| (d) |
appoint Honorary Auditors for the ensuing
year; |
| (e) |
elect such other officers for the ensuing
year as may be considered desirable; |
| (f) |
review membership; |
| (g) |
review annual affiliation fee; and |
| (h) |
consider any other matters pertinent to the
meeting. |
| The date of the Annual
General Meeting shall be circulated to full
members of the Council at least six weeks
before it is due to take place and consist
of the Full Council each member of which
shall have the power to vote. |
| Nominations for officers and
other propositions intended for discussion
at the Annual General Meeting shall show the
name of the proposer and seconder and the
sport they represent and be delivered to the
Secretary at least four weeks before the
date of the meeting. Decisions at the Annual
General Meeting shall be made by a majority
of votes of all those present. In the event
of equality of votes, the Chair shall have a
casting vote in addition to his/her own
vote. |
| (ii) |
Extraordinary Meetings |
| (a) |
The Executive Committee may
call an Extraordinary General Meeting at any
time by giving Notice to all full members of
the Council at least fourteen days before
the date fixed. The Notice shall specify the
object of the Meeting in the form of a
Motion and discussion at that meeting shall
be limited to that matter |
| (b) |
The Secretary shall also
call an Extraordinary General Meeting within
three weeks of receipt of a written request
signed by not less than fifteen members of
the Sports Council. The reason for such
request must be given and the meeting shall
confine its business to that arising
directly from the reason(s) given above. |
| (iii) |
Committee (& Sub-Committee)
Meetings |
| (a) |
The Executive Committee
shall meet at least six times a year. |
| (b) |
Sub-committees shall meet
as and when deemed necessary. |
| (c) |
At least seven clear days
notice in writing of a meeting of the
Executive Committee or any Sub-committee
shall be given to all members of such
committees. |
| (d) |
Decisions at Executive or
Sub-committee meetings shall be made by a
majority of votes of those present. In the
event of equality of votes, the Chair shall
have a casting vote in addition to his/her
own vote. |
|
8. |
Finance |
| (a) |
The Sports Council
financial year shall run from 1st April in
each year to the 31st March in the
succeeding year. |
| (b) |
The Sports Council shall at
the Annual General Meeting establish the
amount of annual membership fee, if any,
required from members. |
| (c) |
All matters relating to the
receipt and expenditure of money shall be
under the control of the committee. |
| (d) |
The Treasurer, or such
person as may be depicted to act in the
Treasurer’s place, shall take charge of the
funds of the Council. |
| (e) |
The audited account and a
financial statement shall be submitted to
the Annual General Meeting. |
| (f) |
The income and property of
the Sports Council shall be applied solely
towards the carrying out of the objects of
the Council as set out in this constitution
and no portion thereof shall be paid or
transferred, directly or indirectly, by way
of dividend, bonus or otherwise by way of
profit to the members or member
organisations. |
|
9. |
Equal Opportunities Statement |
| The Sports
Council is committed to equality of
opportunity. |
|
10. |
Amendments to Constitution |
| Amendments to
the Constitution shall be made only at an
Annual General Meeting or Extraordinary
General Meeting of the Sports Council and
such amendments shall be made by the
majority of those present and voting. Notice
of the proposed amendments shall be
circulated to all members at least fourteen
days before the meeting. |
|
11. |
Dissolution of the Sports Council |
| In the event of
the Sports Council being dissolved, any
property or monies remaining after its debts
and liabilities have been settled, shall be
paid to the Borough Council to be used for
the furtherance of Sports Development in the
Borough. |
|
ANNEX 1 |
| (a) |
The Officers. |
| (b) |
One adult and one junior
representative from each sport (as
recognised by the Sports Council) in full
membership of the Sports Council. |
| (c) |
The Borough Sports
Development Officer. |
| (d) |
One Borough Parks Officer. |
| (e) |
One representative from
each of the Borough Leisure facilities user
groups. |
| (f) |
Borough PE Adviser. |
| (g) |
One representative from
Kingston Council for Racial Equality. |
| (h) |
One Youth Worker and young
person from Youth & Community. |
| (i) |
One representative from
Adult Education. |
| (j) |
Two representatives from
Kingston University (one should be from the
Guild of Students) |
| (k) |
Two representatives from
Kingston College (one should be a student). |
| (l) |
One representative from the
local media. |
| (m) |
One representative from the
Kingston Police Community Liaison Team. |
| (n) |
One representative from the
Health Authority. |
| (o) |
Two representatives from
local industry. |
| (p) |
One Regional Sports Council
representative. |
| (q) |
The Head of Leisure
Services. |
| (r) |
One elected Councillor. |
| NB: Officers of the Borough
shall not have voting rights. |
| |
|
Printer Friendly Version Of Constitution |
|
Kingston Sports Council Constitution & Rules
pdf |
| |
|
Return Link |
| Return to
About
Sport Kingston |
|
|
